Sample Management Paper on Application of Management Functions to a Case Study

To ensure the smooth operation of the two merged medical facilities, I have to employ the concept of organizing. I chose the organizing concept because it looks at how the structure, functions, and performance of the two medical groups operate. This is because the two groups have been operating on different levels in that the first urban medical center has been running smoothly while the second and smaller hospital has been facing challenges such as financial and patient care safety.

The organizing concept addresses the problems that have been affecting the smaller hospital and looks for ways of solving them. It also looks at the possible culture clash and differences that may arise when managing staff that have not been working within the same conditions. I, therefore, must have a span of control which the organizing concept advocates.

Other advocates of the theory include the classical approach, the modern theory, and the neo-classical theory which also deal with span of control. The modern theory involves looking at the mutual dependency between two elements. Here, we are looking at how the two medical facilities will mutually depend on one another in terms of the specialty of the therapists available, their facilities, what links them together, and the goals that are supposed to be achieved after a certain period of time. Therefore, I have to study the two medical facilities and identify their strategic parts in order to achieve the final goal. (Vogus & Sutcliffe, 2012)

Now that there is a merger, there must be an interaction of the Physical Therapists staff from both divisions. The issue now is making sure that they interact and cooperate well with each other in order to achieve the medical center’s goals while providing therapy services. I, therefore, must create a harmonious authority and responsibility between the staff under me. The first is to group the work into different stations, then identify who is best suited for each station, and finally define and delegate responsibility authoritatively to each staff member.

Organizing the Therapists

The first concept is to implement what is required to be done by the therapists which is ensuring that the patient’s care and safety is taken into control. This is done by classifying their job specifications and working relations among themselves. I then deploy hospital resources that will enable them perform their duties to the maximum requirement.

Once I have delegated authority amongst themselves, I will ensure that they work effectively and respectively to give therapy to the patients. In brief the elements here are the division of work, making sure that the command chain is respected among the therapists, and finally looking at the dynamism of my staff including what they are talented in and allocating them accordingly.

What Am Planning to Achieve After Organizing.

There will be faster dissemination of information in that I have placed every staff member in their areas of strength. The therapists will be freely enjoying their work and in case of any rising problem, they are able to raise it up before things get out of control. In that way, they are able to put their therapeutic skills to maximum use to the benefit and safety of the patients.

The therapy staff will also be able to conform to the expectations of the group. This is because organizing pressures the therapists to allocate and deploy the resources of the medical facility to the maximum benefit of both the hospital and patients. This is where the concept of span of control comes in and there is a defined use of clear policies within the medical facility. This way, the therapists follow the professional ways of working.

The bigger picture now is to establish strong relationships among the therapists. Remember that they came from different medical facilities and they need to get used to each other’s ways of working. Once they enjoy their work, the result is that they will freely bond with one another resulting to stronger working relationships.

There will be maximum coordination of work between the therapists both horizontally and vertically. They will be able to respect each other’s roles and at the same time respect the management and orders from the managers.

The Importance of the Organizing Function in Achieving Therapeutic Success.

As a manager, the organizing of therapy staff gives me the framework from which I am able to plan, organize, control, and motivate them. (Hoda & Murugesan, 2016)I am able to plan the activities that should happen on a daily basis. An example is whether the staff should rotate so as to avoid boredom or if they need rest breaks in between their duties and at what time.

By controlling them, I know which therapist reported to duty and who did not. If one did not attend duty, I know why such happened and what is to be done to avoid such happenings in future. At the same time, am able to give out leaves where applicable. I will also allow them form welfare societies and award them financial incentives which will act as motivation.

Organization also ensures that there is optimum use of the available medical resources. This will lead to achieving maximum utilization of their skills together with the use of technological innovations at the hospital.

Professional relations amongst the therapists is bound to get stronger. There is more unification and integration of individual efforts resulting to balanced solutions within their activities.  The result is that there will be no longer financial and patient safety issues.

 

 

 

References

Hoda, R., & Murugesan, L. K. (2016). Multi-level agile project management challenges: A self-organizing team perspective. Journal of Systems and Software, 117, 245–257. https://doi.org/10.1016/j.jss.2016.02.049

Vogus, T. J., & Sutcliffe, K. M. (2012). Organizational Mindfulness and Mindful Organizing: A Reconciliation and Path Forward. Academy of Management Learning & Education, 11(4), 722–735. https://doi.org/10.5465/amle.2011.0002c