Project Management Tools
Project managers are professional people in the field of project and management. They are involved in planning, procurement and execution in any responsibility that has defined scope, started date of the start and defined period of finish. Therefore, it is important as a project planning manager to incorporate the use of software when it comes to the field of project planning, coordination of your team or any online planning tools that are involved before the commencement of any project. The paper examines some of the tools a project planning manager can use to keep track of the project and how to avoid scope creep that normally lead to delays in project implementation.
As a project manager I would incorporate Grant Chart software to keep track of all the project schedule because it’s the most efficient tool that tasks across time (Ray, 2013). Through the use of the tool I would be able to keep track both interdependencies and time between responsibilities which are taking place every day in the running of the project. From the tool I would be able to tell the responsibilities, stage, milestones, and the resources required as part of the project.
In project planning and management scope takes place when the deliverables or features on a particular project increase from what was initially planned for without accounting for more budget or time (Haughey, 2019). It can negatively affect in permanent scope project. It is not something that is not uncommon as it can occur both unintentionally and intentionally coming from a certain number of individuals who are involved in the project. A project planning manager the first thing I would do to avoid scope creep of the project am in charge is to document all my requirements. I would have a meeting with all the stakeholders involved in the project to determine exactly what they expect to benefit from the project. For instance, if one stakeholder wants the project website to be green and other stakeholder wants it to be blue, I come up with an arbitrator to come up with the final decision that suits the two parties.
As a project planning manager I would come up with a clear project schedule. This schedule should entail the results that are expected to deliver and outline all the supplies and how they will be attained, in the form of activities and tasks. As the one who is managing the project I would ensure to cross check the schedule of the project against the required documents to make sure I have not forgotten anything. Once I have laid out the schedule, the next step is to ensure that I have planned for some emergencies. As noted from above, the likelihood of change happening is very high. The only way it will negatively impact the project is if it was not planned for or given a chance to creep in (Ray, 2013).
Finally, I would ensure that I have engaged with the project team. If the stakeholders are satisfied, then my project team is happy as well. It is important for the project team not to be agents of change rather the protectors of realm. In some situations, one would find that the project team members want to show their willingness to make the project a huge success, but one will find out they have acted without following the formal process. As a project manager if you want to allow project team members to help stakeholders, the formal thing is to explain to them the way it is done such as to show them how to document a particular change.
Conclusively, project managers have a big role when it comes to ensuring the success of a project. Using project management tools such as the Grant Chart, would ensure all the documents have been stored properly. Also, involving the team members and the stakeholders in the implementation and running of the project and avoid the scope creep.
Haughey, D. (2019). Project Management Tools. Retrieved from https://www.projectsmart.co.uk/project-management-tools.php
Ray, S. (2013). Ways to Avoid Scope Creep – ProjectManager.com. Retrieved from https://www.projectmanager.com/5-ways-to-avoid-scope-creep